Job description

A&O Shearman is a new global industry-leading law firm, with 48 offices in 28 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimize your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

DEPARTMENT PURPOSE AND STRUCTURE
The managing attorney’s office is responsible for service and filing of legal papers, monitoring and retrieval of documents and information from the courts, docketing court filings and other litigation documents and calendaring related deadlines and researching and answering questions concerning procedural issues and court rules.

ROLES AND RESPONSIBILITIES

Arrange for service of process, pleadings and other legal documents
File pleadings and other documents in court (conventionally or electronically) according to established firm and court procedures and within communicated deadlines
Open and close cases and maintain caseteams current in the CourtAlert and CompuLaw case management systems
Review and docket pleadings and other litigation documents in the CourtAlert and CompuLaw case management systems; compute and calendar associated deadlines based on all applicable rules
Prepare weekly calendar and case reports from CourtAlert and CompuLaw
Conduct court-related research
Advise attorneys and paralegals regarding electronic filing procedures and protocols and communicate with them about court filings and service of documents; review documents for proper form and compliance with applicable rules prior to filing
Arrange for delivery of courtesy copies to judges and other court personnel
Request information from outside court service agencies
Respond to requests to retrieve court dockets and documents
Communicate and develop working relationships with court personnel regarding court procedures and related questions
Assist with requests for court forms, templates and precedents
Maintain current database of attorney e-filing usernames and passwords and assist with creating and maintaining attorney e-filing accounts
Assist with attorney admissions (including pro hac vice) in various federal and state courts
Arrange for notarizations and legalization of documents (apostilles)
Assist with miscellaneous Managing Attorney’s Office projects, as needed

KNOWLEDGE, SKILLS & ATTRIBUTES

Knowledge of court procedures, service requirements and filing requirements
Prior e-filing, docketing and calendaring experience in a managing attorney’s office and/or experience within a state or federal court system
Familiarity with CourtAlert and Compulaw (or comparable docket management systems), Bloomberg Law, PACER, PacerPro, CourtLink, Courthouse News Service, File & Serve
Familiarity with CourtAlert.com, NYSCEF, CM-ECF, ACMS
Working knowledge of Federal Rules of Civil Procedure, Federal Rules of Appellate Procedures, Federal Rules of Bankruptcy Procedure, New York CPLR, New York trial and appellate court rules, e-filing rules in various federal and state courts
Ability to manage time and resources effectively
Excellent verbal, written communication skills and strong interpersonal skills
Ability to exercise good judgment
Ability to collaborate with others and have a strong client service focus
Excellent organizational skills and strong attention to detail
Good knowledge of MS Office, including ability to work with pdf versions, zip files, scanning, etc.

EDUCATION & EXPERIENCE

Bachelor’s Degree preferred
Associate’s Degree required
2+ years of prior managing clerk experience preferred
Knowledge of and experience with electronic filing protocols
Experience docketing court documents and calendaring deadlines
Licensed NYS Notary (for in-person notarization), or willing to become licensed

PHYSICAL ACTIVITY/OTHER MISCELLANEOUS

Flexibility to work extended hours outside of ordinary work hours and occasional weekend and holiday hours as needed
Ability to work independently
Ability to multitask
Ability to monitor and respond to email and phone inquiries using firm issued mobile device outside of regularly scheduled hours
Ability to travel on public transportation
Ability to work outside the office in public settings.

Equal Employment Opportunity, including Veterans and Disability
A&O Shearman is an equal opportunity employer, including Veterans and Disability. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. This policy applies to all aspects of an individual’s relationship with A&O Shearman, including, without limitation, recruitment, hiring, training and development, promotion, compensation, discipline, termination, and all other terms and conditions of employment.

If you are vision-impaired or have another disability under the Americans with Disabilities Act or similar law and wish to discuss accommodations related to applying for employment at A&O Shearman, please contact US HR Transactions at US-HRTransactions@aoshearman.com or call +1 212 610 6300 and ask for HR T

This role is open to our New York office. For individuals assigned to or hired for this opportunity in New York, the estimated annualized base salary range for this position is $75,000-$100,000. The actual base salary offered will depend on the overall qualifications of the individual applicant for the position and other job-related factors permitted by law. We offer competitive compensation and benefits package which includes a discretionary bonus, paid leave, life, health, accident, and disability insurance; and a 401(k) plan.

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