Job description

We have an exciting opportunity for a Company Secretary / Corporate Governance Officer to join our Advanced Delivery Legal team, based in A&O Shearman's Luxembourg office.

What you will do

The Company Secretary / Corporate Governance Officer will play a crucial role in ensuring the smooth operation of our clients’ board processes. The position involves coordinating the convening of board meetings and distribution of board packs, assisting the chair person during board meetings, and preparing and distributing high quality minutes. The role may also involve the preparation of certain shareholder resolutions, the convening and organisation of certain shareholder meetings, and the preparation of certain short form loans.

You will schedule and organize board meetings, including preparing agendas and distributing meeting materials.
You will coordinate with board members and senior management to ensure attendance and participation.
You will take comprehensive notes and translate them into clear, concise, and professional minutes.
You will ensure timely and accurate preparation and distribution of board minutes and written resolutions.
You will ensure compliance with agreed corporate governance standards and legal requirements.
In combination with relevant A&O Shearman teams, you will advise the board on corporate governance best practices.
You will liaise with external legal advisors including A&O Shearman teams and coordinate the preparation of certain shareholder resolutions and short form loans.
You will assist in the preparation and submission of certain filings.

In addition, you will provide administrative support to clients’ boards, manage communication with board members

What you will have

You have at least 2 years of relevant experience, ideally within a service provider.
You are fluent in both written and spoken English.
You have excellent organizational and time-management skills.
You are computer literate and know how to use Microsoft Office and board management software.
You have a professional qualification as a Company Secretary / CGO or working towards it.
You are a proactive person and have a strong attention to detail and accuracy.
You have the ability to work independently and as part of a team.
You possess strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
You are known for your high level of integrity and ethical standards.

What we can offer you

To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here.

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