Job description

We have an exciting opportunity for a Recruitment Administrator to join our HR Services team, based in A&O Shearman’s Belfast Office.

HR Services team – Belfast

The HR Services team at A&O Shearman provides a first class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as learning & development, resourcing, reward, employee relations advice, payroll, systems and HR administration.

The Recruitment Administration team has overall responsibility for providing an efficient and effective recruitment administration service to numerous offices across the A&O Shearman global network. The team sits within the global HR function and has the responsibility for the administrative processes associated with all recruitment activity.

What you will do

As a Recruitment Administrator, you will work collaboratively with a range of stakeholders across the global firm, including internal & external clients and Partner PA’s. You will also work closely with the Recruitment Operations Manager, Recruitment Administration Specialists and wider Recruitment Administration team to deliver an exemplary service across the A&O Shearman network. This includes:

Managing and tracking vacancies via the applicant tracking system (IBM-Kenexa)
Scheduling of interviews, both candidates and panel members
Providing on-boarding support, preparing documents for offer of employment, arranging induction and first day letters
Working proactively with the recruitment teams across the globe to ensure a robust administration service is provided
Dealing with candidate queries via the central recruitment telephone line and email service
Provide support for ad hoc administration activities as required by the Recruitment Operations Manager and Recruitment Administration Specialists.

What you will have

Administrative experience is desirable but not essential
Ability to multi-task and prioritise accordingly, plan well and meet deadlines
Ability to build and maintain internal and external relationships across all levels
IT literate with excellent skills in the use of Microsoft Office
Excellent communicator - written and verbal - with attention to detail

What we can offer you

To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here.
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