Legal PA - Real Estate

Job description

We are currently recruiting for an exciting opportunity for a Legal PA to join our dynamic Real Estate team in Sydney.

About the team

Our Sydney Real Estate team is a high-performing and collaborative practice, advising on some of the most complex and high-value property transactions across Australia and the wider region. The team works closely with global colleagues and clients across sectors including infrastructure, development and investment.
You’ll be supporting a busy Real Estate Partner, working at the centre of a fast-paced, client-facing team where organisation, responsiveness and attention to detail are key.

As a Legal PA, you will provide proactive, high-quality administrative support to a Real Estate Partner and their team. This is a varied and hands-on role, offering exposure to client work, business development activity and the day-to-day operations of a leading legal practice.

What you will do

• Manage diaries, meetings and travel arrangements
• Monitor emails, draft correspondence and respond to client queries
• Prepare, format and amend legal and client-facing documents
• Support billing processes including timesheets, WIP and expense management
• Coordinate client meetings, events and roadshows
• Assist with pitches, CVs and business development materials
• Maintain accurate filing systems and update CRM platforms
• Liaise with internal teams (Finance, HR, Marketing) to support day-to-day operations
• Manage matter inception processes and ensure compliance with firm procedures
• Provide general administrative support and act as a key point of contact for the team

What you will have

• Proven experience as a Legal PA (or similar) within a professional services environment
• Strong organisational skills with the ability to prioritise and manage competing demands
• Excellent attention to detail and accuracy
• Confident communication skills, both written and verbal
• A proactive, solutions-focused approach
• Strong stakeholder management skills and ability to build relationships
• Professional, calm and adaptable under pressure
• High level of discretion and confidentiality

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.