Assistant managing clerk

Job description

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide.

Our fluency in English law, U.S. law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimize your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

Department purpose and structure

The managing attorney’s office is responsible for service and filing of legal papers, monitoring and retrieval of documents and information from the courts, docketing court filings and other litigation documents and calendaring related deadlines and researching and answering questions concerning procedural issues and court rules.

Role and responsibilities

• Arrange for service of process, pleadings and other legal documents

• File pleadings and other documents in court (conventionally or electronically) according to established firm and court procedures and within communicated deadlines

• Open and close cases and maintain case teams current in the CourtAlert and CompuLaw case management systems

• Review and docket pleadings and other litigation documents in the CourtAlert and CompuLaw case management systems; compute and calendar associated deadlines based on all applicable rules

• Prepare weekly calendar and case reports from CourtAlert and CompuLaw

• Conduct court-related research

• Advise attorneys and paralegals regarding electronic filing procedures and protocols and communicate with them about court filings and service of documents; review documents for proper form and compliance with applicable rules prior to filing

• Arrange for delivery of courtesy copies to judges and other court personnel

• Request information from outside court service agencies

• Respond to requests to retrieve court dockets and documents

• Communicate and develop working relationships with court personnel regarding court procedures and related questions

• Assist with requests for court forms, templates and precedents

• Maintain current database of attorney e-filing usernames and passwords and assist with creating and maintaining attorney e-filing accounts

• Assist with attorney admissions (including pro hac vice) in various federal and state courts

• Arrange for notarizations and legalization of documents (apostilles)

• Assist with miscellaneous managing attorney’s office projects, as needed

Knowledge, skills & attributes

• Knowledge of court procedures, service requirements and filing requirements

• Prior e-filing, docketing and calendaring experience in a managing attorney’s office and/or experience within a state or federal court system

• Familiarity with CourtAlert and Compulaw (or comparable docket management systems), Bloomberg Law, PACER, PacerPro, CourtLink, Courthouse News Service, File & Serve

• Familiarity with CourtAlert.com, NYSCEF, CM-ECF, ACMS

• Working knowledge of Federal Rules of Civil Procedure, Federal Rules of Appellate Procedures, Federal Rules of Bankruptcy Procedure, New York CPLR, New York trial and appellate court rules, e-filing rules in various federal and state courts

• Ability to manage time and resources effectively

• Excellent verbal, written communication skills and strong interpersonal skills

• Ability to exercise good judgment

• Ability to collaborate with others and have a strong client service focus

• Excellent organizational skills and strong attention to detail

• Good knowledge of MS Office, including ability to work with pdf versions, zip files, scanning, etc.

Education and experience

• Bachelor’s degree preferred

• Associate’s degree required

• 2+ years of prior managing clerk experience preferred

• Knowledge of and experience with electronic filing protocols

• Experience docketing court documents and calendaring deadlines

• Licensed NYS Notary (for in-person notarization), or willing to become licensed

Physical activity/other miscellaneous

• Flexibility to work extended hours outside of ordinary work hours and occasional weekend and holiday hours as needed

• Ability to work independently

• Ability to multitask

• Ability to monitor and respond to email and phone inquiries using firm issued mobile device outside of regularly scheduled hours

• Ability to travel on public transportation

• Ability to work outside the office in public settings.

Equal Employment Opportunity, including veterans and disability

A&O Shearman is an equal opportunity employer, including veterans and disability. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. This policy applies to all aspects of an individual’s relationship with A&O Shearman, including, without limitation, recruitment, hiring, training and development, promotion, compensation, discipline, termination, and all other terms and conditions of employment.

If you are vision-impaired or have another disability under the Americans with Disabilities Act or similar law and wish to discuss accommodations related to applying for employment at A&O Shearman, please contact US HR Transactions at US-HRTransactions@aoshearman.com or call +1 212 610 6300 and ask for HR Transactions.

This role is open to our New York office. For individuals assigned to or hired for this opportunity in New York, the estimated annualized base salary range for this position is $75,000-$100,000. The actual base salary offered will depend on the overall qualifications of the individual applicant for the position and other job-related factors permitted by law. We offer a competitive compensation and benefits package which includes a discretionary bonus, paid leave, life, health, accident, and disability insurance; and a 401(k) plan.