Recruitment Administrator

Job description

We have an exciting opportunity for a Recruitment Administrator to join our Recruitment Administration team, based in A&O Shearman's Belfast office.

We are recruiting for one permanent and two fixed-term contract positions.


Recruitment Administration team - Belfast

The HR Services team at A&O Shearman provides a first class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as learning & development, resourcing, reward, employee relations advice, payroll, systems and HR administration.

The Recruitment Administration team has overall responsibility for providing an efficient and effective recruitment administration service to numerous offices across the A&O Shearman global network. The team sits within the global HR function and has the responsibility for the administrative processes associated with all recruitment activity.

What you will do

As a Recruitment Administrator, you will work collaboratively with a range of stakeholders across the global firm, including internal & external clients and Partner PA’s. You will also work closely with the Recruitment Operations Manager, Recruitment Administration Specialists and wider Recruitment Administration team to deliver an exemplary service across the A&O Shearman network. This includes:

• Managing and tracking vacancies via the applicant tracking system ( IBM-Kenexa)
• Scheduling of interviews, both candidates and panel members
• Providing on-boarding support, preparing documents for offer of employment, arranging induction and first day letters
• Working proactively with the recruitment teams in UK, Paris, Belgium, Netherlands and Middle East to ensure a robust administration service is provided
• Dealing with candidate queries via the central recruitment telephone line and email service
• Provide support for ad hoc administration activities as required by the Recruitment Operations Manager and Recruitment Administration Specialists.

What you will have

• Administrative experience is desirable but not essential
• Ability to multi-task and prioritise accordingly, plan well and meet deadlines
• Ability to build and maintain internal and external relationships across all levels
• IT literate with excellent skills in the use of Microsoft Office
• Excellent communicator - written and verbal - with attention to detail

What we can offer you​

We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services.​

We recognise the value of flexible working and embrace hybrid working, allowing our people to work from home up to 40% of their working time. We do, however, remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.


About A&O Shearman

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.